Effective Date: 17/10/2025
Last Updated: 17/10/2025
1. Introduction
Welcome to TAXREADS LTD (“we”, “us”, “our”).
We are an ACSP-authorised Corporate Service Provider offering professional company formation, identity verification, and compliance services for UK companies.
This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website (https://taxreads.com) or our services, you agree to this Privacy Policy.
2. Who We Are
TAXREADS LTD
Registered in England and Wales
Company number: [Insert your company number]
Registered address: [Insert address]
Email: [email protected]
We act as the Data Controller for the personal information you provide to us.
3. What Information We Collect
We collect and process the following categories of data:
a. Basic Information
- Full name
- Email address
- Phone number
- Company name and director details
b. Identity Verification Documents (for regulated services only)
- Passport, national ID, or Aadhaar card
- Proof of address documents (e.g., bank statement, utility bill, mortgage statement)
- Selfie or photo identification (for matching verification)
c. Technical Data
- IP address
- Browser type and version
- Device information and usage data collected via cookies (see Section 10)
4. How We Use Your Information
We use your data for the following purposes:
- To verify your identity in accordance with Companies House and HMRC requirements
- To provide our corporate and compliance services
- To communicate with you regarding your order or verification
- To process payments and send confirmations
- To maintain records for legal and regulatory compliance
- To improve our website, services, and user experience
We will only use your information where we have a lawful basis, such as:
- Legal obligation (e.g., identity verification for Companies House)
- Contract performance (to provide the services you ordered)
- Legitimate interest (for service improvement or fraud prevention)
- Consent (where applicable, such as marketing)
5. How We Store and Protect Your Data
Your information is stored securely on encrypted servers.
We apply strict access controls and industry-standard encryption to ensure your data remains safe.
We retain verification records only for as long as required by law or regulatory guidance (normally up to 7 years).
All document uploads are transmitted via secure HTTPS (SSL) connections.
6. Sharing Your Data
We only share your personal data with:
- Companies House, for verification purposes
- Regulatory authorities, if legally required
- Service partners (such as secure document storage or video verification providers), under strict data processing agreements
- Payment processors, to complete transactions
We never sell or rent your personal data to any third party.
7. International Data Transfers
Where your data is processed or stored outside the UK, we ensure it is protected by appropriate safeguards — such as the UK’s International Data Transfer Agreement or Standard Contractual Clauses (SCCs).
8. Your Rights Under UK GDPR
You have the following rights regarding your personal data:
- Access – request a copy of your data
- Rectification – correct inaccurate or incomplete information
- Erasure – request deletion of data where legally possible
- Restriction – limit how we process your data
- Portability – request your data in a structured format
- Objection – object to certain uses of your data
- Withdraw consent – where processing is based on your consent
To exercise any of these rights, please contact us at [email protected].
9. Data Retention
We keep identity verification records and associated data only for as long as necessary to:
- Fulfil our legal and regulatory obligations
- Provide ongoing service to you
- Resolve disputes or enforce agreements
Typically, personal verification data is retained for up to 7 years unless otherwise required by law.
10. Cookies
Our website uses cookies to enhance user experience, analyse traffic, and track ad performance.
You can manage or disable cookies in your browser settings at any time.
For more information, see our Cookie Policy (link to your cookie page).
11. Payments
We do not store full credit or debit card details on our servers.
All payments are securely processed through third-party payment gateways that comply with PCI DSS standards.
12. Changes to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website, with the updated date at the top of this page.
13. Contact Us
If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact:
TAXREADS LTD
– Email: [email protected]
– Address: 50 Princes Street, Ipswich, Suffolk, England, IP1 1RJ
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) via www.ico.org.uk.
